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Saturday, August 27, 2011

News Herald: Income Tax Increase Article


http://www.news-herald.com/articles/2011/08/27/news/doc4e57bcee17dd0270996547.txt

Richmond Heights considers cutting tax credit

Friday, August 26, 2011
By Caitlin Fertal
CFertal@News-Herald.com

Richmond Heights City  Council has approved sending a charter amendment to the November ballot that will increase the revenue gained through tax payers by $750,000 annually if passed.

The motion, approved 5-2 this week, would decrease the tax credit from 100 percent to 75 percent, effectively generating the extra revenue through residents who work outside the city, Councilwoman Miesha Wilson Headen said.

Currently, those who live in Richmond Heights but work elsewhere have a 100 percent tax credit, meaning that they do not pay any taxes to Richmond Heights, Council President David H. Roche said, noting that although residents sometimes believe that the Regional Income Tax Agency collects tax dollars for the city, that is not the case.

Headen said she voted against the motion because of the amount of tax increases and fees that the city has seen already.

“Given that (reports) are saying that we are headed back into a recession, and that our unemployment rate is near 10 percent, it just doesn’t make sense to keep passing this tax burden onto our residents.”

In 2007 the city passed a fire levy and in 2010 the millage was increased by 1.1-mill on property taxes. Also in 2010, the city instituted a fee of $125 per household for garbage collection, Headen said.

“The city needs to get its internal controls and policies up to speed in terms of financial soundness before we take a tax increase to the voter,” she said.

Roche voted for the motion, citing decreased state funding as one reason for its necessity.

“We’re pretty much in financial difficulty at the moment,” he said.

If the issue passes, it will go into effect January 2012.

Monday, August 8, 2011

In 2010, the City of Richmond Heights Exceeded its Original Budgeted Expenditures by $1.8 million.

As required by law, the City of Richmond Heights submits a “balanced budget” to the Cuyahoga County Budget Commission each year.  “Balanced budget” means that the City’s projected expenses for the year do not exceed the City’s projected revenue (mostly taxes) for the year.  Appropriation means expenditures authorized by City Council; no expenditures may be made without Council’s authorization.
Pretty straight forward.
City Council and the Mayor spend no less than three months each year in special meetings on Saturdays preparing the City’ budget.
The finished budget is a guiding document:  a month-to-month guidepost on how are we doing with managing the tax payers’ money.
Fiscal Year 2010
Budget
Actual
Variance
General Fund Revenue
$6,878,670
$7,947,988
16%
General Fund Appropriations
$6,739,302
$8,541,394
27%
Surplus/(Deficit)
$139,368
($593,406)

Between December 14, 2010 and December 28, 2010, Richmond Heights City Council appropriated an additional $1,857,787 over its original budgeted expenditures.
If you would like to follow along with the appropriation process, view the following documents:

The City of Richmond Heights Has Not Filed an Annual Financial Statement Since 2008.

Richmond Heights’ City Council needs accurate and timely financial statements in order to make wise spending decisions – funding pensions, repairing the Kiwanis Lodge, paying off debt, etc.
Under penalty of law, every city in Ohio is required to submit an annual, audited financial statement within 150 days of the close of the fiscal year end.  Generally speaking, the annual financial statement is a compilation of the monthly financial statements over 12 months.
City Council did not receive a copy of its 2008 annual, audited financial statement until October 2010.
And it was bad.  The report contained five “material deficiencies”. 
Here is the definition of a material deficiency in the language of the State Auditor: 
A material deficiency is “a significant deficiency, or combination of control deficiencies, that adversely affects the City’s ability to initiate, record, process, or report financial data reliably . . . such that there is more than a remote likelihood that the City’s internal control will not prevent or detect a more-than-inconsequential financial statement misstatement.”
The five material weaknesses go directly to the City’s shortcomings in financial control:
Finding Number 2008-002: Transfers and Advances
Finding Number 2008-003:  Annual Reporting
Finding Number 2008-008:  Financial Reporting
Finding Number 2008-009:  Bank Reconciliations
Finding Number 2008-010:  Capital Asset Records
The Management Letter written by the Auditor of State concerning Richmond Heights clearly explains the importance of filing accurate and timely financial statements: 
“Failing to file annual reports that are complete an accurate could be a symptom of an inadequate accounting system, inadequate training of personnel in understanding the accounting and reporting process, un-posted or un-reconciled records, or other significant issues affecting the control environment, or which may even pose fraud risks.”
When I asked the Senior Auditor in charge of the Richmond Heights audit review about how our financial preparation compared to other cities, he said, “It is the worst audit I have seen in 15 years.”
Until the deficiencies in financial reporting and financial controls are adequately addressed, should the City of Richmond Heights ask for a tax increase now without all the information it needs to be a good steward of public funds?
To see the complete 2008 audit report and Schedule of Findings:  http://www.auditor.state.oh.us/auditsearch/Reports/2010/City_of_Richmond_Heights_08_07-Cuyahoga.pdf.

The City of Richmond Heights Has Not Reconciled its Bank Account Balances Since December 2008

The reconciliation process accounts for the differences between the balances appearing on the bank statements and the balance of cash according to the City’s records. 
It is the government equivalent of balancing your personal checking account each month.
Failure to perform bank reconciliations is cited as one of the five material deficiencies in the 2008 audit.
Because the City could not reconcile the 2007 and 2008 bank accounts, the City had to write-off $21,920 in 2007 and $18,475 in 2008.  In other words, over two years, $40,395 simply went missing.